Terms of Use

Privacy Notice

This “Privacy Notice” explains the collection, use, and disclosure of “personal information” by the International Symposium on Antimicrobial Agents and Resistance (ISAAR) through the website that APFID Secretariat operates at www.isaar.org. In accordance to the Information Network Promotion Law revised on September 30, 2011 and legislated to prevent the misuse and abuse of personal information on the Internet, this Privacy Notice also explains our commitment to you with respect to use and disclosure of the personal information that APFID Secretariat collects from its members. That commitment is contained in the “Data Usage Policy” below. As used in this policy, “personal information” means information that would allow a party to identify you such as, for example, your name, address, location or email address. APFID Secretariat collects membership information in order to provide better services to its users. By accessing www.isaar.org as your ID, you are accepting and agreeing to the practices described in this Privacy Notice.

1. What Information Do We Collect?

We collect various types of information depending upon how you use our site.

• When you sign-up and register for our symposium, we collect your name, residential address, email address, affiliation as well as the position and some other contact information. All the information collected in this procedure will automatically be saved in “YOUR ACCOUNT” for ease of reference and help you to go on the next procedure (registration, abstract submission etc.) as quickly as possible.
• Our primary goal in collecting personal information-including your first name, last name, phone number(s), a valid email, residential address and credit card data-is to provide you with a smooth, efficient, customized registration experience.
• When you submit a question to administer by e-mail, we need your email address to respond, and you also may provide us with additional information to help us answer your question.

2. What Are Cookies and Do We Use Them?

A cookie is a small piece of information sent by a website that is saved on your hard disk by your computer's browser. It holds information a site may need to interact with you and personalize your experience. At www.isaar.org, we use two kinds of cookies: session cookies and persistent cookies. Session cookies exist only for as long as your browser remains open. Once you exit your browser, they go away. We use session cookies to maintain information we need to have in order for you to register for ISAAR. For example, the Session ID cookie that we ask your browser to hold retains the ID for YOUR ACCOUNT. Without the Session ID cookie, you can't add and modify any information when you signed-up.

Persistent cookies, in contrast, last from visit to visit; they do not go away when you exit your browser. At www.isaar.org, we use persistent cookies to give you a more personalized browse and to help you navigate our website more efficiently. We will use your information to enhance your site experience. However, you can use our site without accepting a persistent cookie. To do so, you should set your browser options to reject persistent cookies. Alternatively, you can set your browser to notify you when you receive a cookie, which gives you the opportunity to decide whether you want to accept it or not. In many instances, the Help button on your browser toolbar will tell you how you can take these steps.

Cookies can be used by a website to recognize you. But that does not necessarily mean any personal information is stored in the cookies. At www.isaar.org, we store no personal information about you in the cookies. Anything you choose to tell us about yourself (such as your address and email address) is stored safely and separately on our secured servers, and you need to provide a password to access it.

We also use cookies to look at how groups, rather than individuals, use our website. In our administration page, we can observe which aisles and departments are most heavily trafficked and determine the best method to improve the experience for visitors. On the web, cookies help us develop a similar understanding so that we can continue to improve the arrangement, product offerings, and abstract submission at www.isaar.org.

3. How Do We Use Your Information?

We may use your information in a number of ways, including the following:

• In order to serve you better, we may combine the information you provide us online, in our database for publication that we expect to improve your overall preparation for ISAAR.
• To improve the content on our website, for example, we may use cookies to find out which parts of our site or our products are visited most often.
• For marketing and promotional purposes. For example, we send out email and direct mail to our registrants and prospective newsletter recipients who have signed-up for the ISAAR, about events that we think may be of interest to them. We also may send you offer for discounts or free services (e.g., early registration) on our website.

Do We Share Your Information?
The information gathered may be shared with ISAAR and our family associations. We also share the information with third parties, including responsible committees with which we have a relationship. For example:

• When you make a purchase, we may share information about you and your transaction with other companies for the purpose of processing your transaction, including fraud prevention and credit card authorization.
• You also may make a purchase from ISAAR through a link from another website or search engine and may use their express checkout tool to do so. When you do, please be aware that both www.isaar.org and that website or search engine will receive your information.
• In some cases, ISAAR may enter into a co-branding relationship with another website that offers you services that supplement our assortment (e.g., tours). In those cases, you may link from www.isaar.org to another site to apply for the program. In that case, both www.isaar.org and the other website may receive your information.
• ISAAR may team with another website to conduct a sweepstake or other event. In those cases, each of the participating websites may collect or receive personal information from you.
• For some of our events, ISAAR may provide you with a link to the supplier of that product so that you may get further information. If you link to the supplier's site, the supplier may collect or receive information about you.
• Like other committees, www.isaar.org may use third party advertising companies to serve ads (e.g., banners or links) on its behalf. These companies may employ cookies and action tags (also known as single pixel gif or web beacons) to measure advertising effectiveness. Any information that these third parties collect via cookies and action tags is anonymous.

In most of the above situations, these third parties will receive your information because you will be visiting their websites or using their links and, in doing so, you may provide information directly to them. You, therefore, should refer to their privacy policies to understand how they handle your information and what kinds of choices you have.

Also may share your personal information with outside companies that perform services for ISAAR. For example, we may retain an outside company to manage a database containing certain customer information or to create and distribute an email offering. In those situations, the outside party is performing work for www.isaar.org includes language in its contracts stating that your information is to be used only to provide the services requested by www.isaar.org.

Additionally ISAAR may share account or other information when we believe it is necessary to comply with a law or to protect our interests or property. This may include sharing information with other companies, committees, lawyers, credit bureaus, agents or government agencies in connection with issues related to fraud, credit or debt collection.

And in the event that some or all of the business assets of ISAAR are sold or transferred, we generally would transfer the corresponding information about our customers.

Finally, ISAAR may share your personal information with unrelated outside companies so that they can directly promote the services to you if we feel that a committee offers services that we believe may be of interest. We also may provide you with the opportunity to sign up on our website to receive email offers from other companies.

What Choices Do You Have Regarding the Use of Your Information?
We provide you with a number of choices regarding our handling of your personal information.

If you wish to change your email preferences, please click on the unsubscribe link at the bottom of the e-mail or describe the request such as “Please do not send me email" or “Keep my email address private.”

Note: Once you have submitted your email opt-out request you should assume that it has been successfully received and your request is being processed. Please allow us ten business days from when the request was received to complete the removal, as some of our promotions may already have been in the process before you submitted your request.

4. Third Party Sharing

You also may use the address and phone number above to request that we will not disclose your personal information to unrelated third parties for marketing purposes. If you choose to write to us, please include your name, address and credit card account number to be used for settlement and state "NO THIRD PARTY SHARING" in your request.

5. Can I Access My Information?

If you are a user who has already been signed up of ISAAR, you can update your information in “YOUR ACCOUNT”, and if you have questions about your status, you may also check them online in “YOUR ACCOUNT.”

If you would like, you may also email the ISAAR Secretariat (isaar@apfid.org).

Questions regarding your charge account may be forwarded to our Credit Customer Service Department. Please use the Contact Us Form and select the appropriate subject line from the drop-down menu.

6. Is My Information Secure?

ISAAR has put in place various physical, electronic and managerial procedures to try to safeguard and secure the information we collect online. For example, private account and customer information is located on a secured server behind a firewall; it is not directly connected to the Internet. Encryption is a process by which a message or information is scrambled while it is in transit to ISAAR. It is based on a key that has two different parts, public and private. The public part of the key is distributed to those with whom you want to communicate. The private part is for the recipient's use only. So long as you use a browser that allows for encryption, when you send personal information to us, you use a public key to encrypt your personal information. If your information is intercepted during the transmission, it is scrambled and very difficult to decrypt. Once we receive your encrypted personal information, we use the private part of our key to decode it.

Please note however that while we implement many security measures on this site, 100% security cannot be guaranteed.

Thank you for your visit to the ISAAR website. If you have any questions or comments about this policy, please email the ISAAR Secretariat (isaar@apfid.org).